PTO accrual calculator
In most jobs, vacation days build up gradually as you work. This free calculator tells you exactly how many days you've accrued to date: enter your yearly allowance, how often it accrues and the period — the result updates live. No sign-up needed.
The vacation days your contract grants per year.
Days accrued so far
0 days
- Still available
- 0 days
- Accrual rate
Estimate based on completed periods. Your contract or collective agreement may round differently — always check your payslip.
How the accrual is calculated
The calculator divides your yearly allowance by the number of accrual periods in a year (12 for monthly, 26 for biweekly, 52 for weekly accrual). Every completed period adds one slice, and the total is capped at your yearly allowance. Days already taken are subtracted to show what's still available.
accrued days = (yearly allowance ÷ periods per year) × completed periods
Example: with 25 days a year accruing monthly you earn 2.08 days per month. After 6 full months you'll have accrued 12.5 days; if you've already taken 4, you have 8.5 available.
Accrual rules in Italy, France and Spain
Every country does it a bit differently. In Italy, collective agreements (CCNL) grant at least four weeks a year — commonly 26 working days — accruing by twelfths for each month worked. In France, employees earn 2.5 jours ouvrables per month worked, i.e. 30 working days (five weeks) per year over the reference period. In Spain, the Workers' Statute guarantees 30 natural days (about 22 working days) per year, accrued in proportion to time worked. Part-time contracts, probation periods and specific agreements can change the numbers — that's why the calculator lets you set any allowance and frequency.
PTO accrual — frequent questions
How is accrued PTO calculated?
Divide the yearly allowance by the number of accrual periods in a year, then multiply by the periods already completed. With monthly accrual and 25 days a year, each month adds 25 ÷ 12 = 2.08 days: after 6 months you've accrued 12.5 days. The total can never exceed the yearly allowance, and days already taken are subtracted to get your available balance.
How many vacation days do I accrue per month?
Divide your yearly allowance by 12. Typical figures: 25 days a year ≈ 2.08 days per month; 26 days (common in Italian CCNL) ≈ 2.17; in France the law sets 2.5 jours ouvrables per month worked; in Spain 30 natural days a year ≈ 2.5 per month. Your contract may round up or down — check the exact rule in your agreement.
What happens to accrued but unused days?
It depends on the country and the agreement. As a rule in the EU, untaken statutory leave carries over for a limited period (in Italy, generally to be taken within 18 months after the accrual year; in France within the reference year, with exceptions) and cannot be replaced by pay while employment continues — but it must be paid out when the contract ends. Track balances carefully so nothing expires.
Is this calculator valid for my contract?
It gives a faithful estimate of proportional accrual, which is how most European contracts work. Collective agreements sometimes round differently (e.g. full days at the start of the month) or add extras like Italian ROL hours. If you'd rather never calculate this by hand, Bueggio HR tracks accrual and balances automatically with local rules for Italy, France and Spain.
Stop calculating by hand
Bueggio HR tracks balances, accrual and requests automatically for teams in Italy, France and Spain — from €1.30 per user per month.
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