WhosOff alternative: €1.30 per user with no minimum, approvals in one click, four languages
Looking for a WhosOff alternative? An honest side-by-side on pricing (a £17.50 monthly floor and bands against €1.30 all-in with no minimum), Slack and Teams approvals, languages, country leave rules and GDPR. Checked September 2026.
WhosOff is one of the veterans of staff holiday planning: a UK company from Canterbury, online since 2005, used by more than 2,500 businesses, with native mobile apps, overtime and TOIL tracking, a Staff Hub for documents and an eight-week free trial. It does the job. So why do teams go looking for a WhosOff alternative? Usually three discoveries: the price has a floor, a minimum of £17.50 a month (about €20.40) that covers up to ten people whether you have two or ten, billed monthly with no yearly discount; the Slack and Teams integrations are notification feeds, so every approval still happens back in WhosOff; and the product is English-only and UK-shaped, from the UK GDPR wording of its data terms to the absence of statutory leave rules for Italy, France or Spain. Here is the honest, point-by-point case for the alternative.
The short answer: Bueggio HR is the WhosOff alternative for small European teams: one plan at €1.30 per user per month with no minimum (a five-person team pays €6.50, not €20.40), everything included, an interface in English, Italian, French and Spanish, one-click approvals from email, Slack and Teams, and statutory country rules for Italy, France and Spain built in. WhosOff keeps the longer trial (eight weeks against one month), overtime and TOIL tracking and an HR document hub. On data protection, WhosOff hosts in the UK under UK GDPR; Bueggio HR is an EU company hosting in Frankfurt with a published DPA and self-serve export and erasure.
At a glance
| Bueggio HR | WhosOff | |
|---|---|---|
| What it is | Staff leave tracking for small teams | Staff holiday planner with overtime, TOIL and a Staff Hub for records (see whosoff.com) |
| Price | €1.30 per user/month, everything included (−15% billed yearly), no minimum | Minimum £17.50 a month for up to 10 staff (€20.40 on the euro list), then £1.65 to £1.25 per extra person by band; monthly billing only |
| Free trial | 1 month, no card | Up to 8 weeks, no card |
| Languages | English, Italian, French, Spanish | English only |
| Data hosting | EU only · Frankfurt, Germany · EU company | Own servers in UK data centres · UK company (Canterbury) · UK GDPR terms |
| Best for | Small teams anywhere in Europe that want dead-simple leave tracking with country rules built in | UK businesses that also want overtime and TOIL tracking and an HR document hub |
Pricing: a floor and bands against one flat price
Credit first: WhosOff's pricing is a single tier with no feature gating, no setup fee and no minimum contract, and the calculator shows the number honestly. The mechanics are where small teams get caught. The first ten people cost a flat £17.50 a month (€20.40 on the euro list), so a team of five pays £3.50 a head and a team of two pays £8.75 a head. Above ten, each extra person adds £1.65 up to twenty, then £1.50, £1.40, £1.30 and £1.25 as you grow; the headline "from £0.95 per user" belongs to volumes far beyond a small business, since even 100 staff still come out at £1.39 each. Billing is monthly only, so there is no yearly discount to claim. Bueggio HR has one plan: €1.30 per user per month with every feature included, €1.105 billed yearly, and no floor: two people pay for two.
The gap widens below ten people because of the floor: a five-person team pays €20.40 a month at WhosOff and €5.53 at Bueggio HR on yearly billing, almost four times less. Both figures read from WhosOff's own pricing calculator in September 2026.
Feature comparison
| Bueggio HR | WhosOff | |
|---|---|---|
| Wall chart / team calendar | ✓ | ✓ team calendar with department and region views |
| Half-day bookings | ✓ | ✓ |
| Interface languages | EN · IT · FR · ES, per user | English only |
| Slack integration | ✓ slash command, interactive approvals, daily summaries, auto OOO status | Notifications via webhooks; approvals happen in WhosOff |
| Microsoft Teams integration | ✓ one-click approvals | Notifications via webhooks; approvals happen in WhosOff |
| One-click approvals from email, no login | ✓ | Approval emails link into the app |
| Google / Outlook calendar sync | ✓ push sync + iCal feeds, included | Calendar feeds (subscriptions) scoped by department and leave type |
| Country leave rules: Italian ROL, French RTT, Spanish convenios | ✓ built in | — generic allowances and leave types |
| Public holidays | ✓ 45+ countries, per-person country | ✓ imported per country and region as "free days" |
| Department absence caps & blackout dates | ✓ included | ✓ minimum staffing per team, restricted days, staff-to-staff clash rules |
| SSO | ✓ Google and Microsoft, included | ✓ SAML with Azure AD, Okta, Auth0, OneLogin, Google Workspace, JumpCloud |
| API & webhooks | ✓ REST API + signed webhooks, included | ✓ REST API, webhooks and Zapier |
| AI assistant connection (MCP) | ✓ | — |
| GDPR export & right-to-erasure tooling | ✓ self-serve, built in, published DPA | Data export before cancellation; DPA = clauses in the terms, under UK GDPR |
| Overtime & TOIL, Bradford Factor report, HR document hub | Deliberately not: leave tracking only (a free Bradford Factor calculator lives on our site) | ✓ all three included |
| Mobile | Installable web app (PWA) + push notifications | ✓ native iOS and Android apps |
Five reasons the alternative wins for small teams
1. No floor: two people pay for two
WhosOff's minimum charge is fair for a ten-person office and expensive for everyone smaller: at £17.50 a month the two-person studio and the ten-person agency pay the same, and the studio pays £8.75 a head. Bueggio HR charges €1.30 per person and nothing else. There is no minimum, no bands to grow out of, no storage add-on, and yearly billing takes 15% off. If your team is under ten, the price difference alone is three to seven times.
2. Approvals where the request lands, not back in the app
WhosOff connects to Slack and Teams through webhooks: a formatted message lands in a channel or a manager's direct messages, and the manager then opens WhosOff to approve. Bueggio HR closes the loop where the notification arrives: approve or decline with one click straight from the email without logging in, from the interactive Slack message, or from Teams; employees book from Slack with a slash command, and an automatic out-of-office status shows while they are away. Approvals that take one tap get answered the same hour.
3. An interface in four languages, per person
WhosOff speaks English. That is fine in Canterbury and a hard stop for a team that books leave in Turin, Lyon or Valencia. Bueggio HR ships in English, Italian, French and Spanish, and the language is chosen per user: the manager in London and the developer in Milan use the same account, each in their own language, with emails and Slack messages localized too.
4. Statutory country rules, already built
WhosOff lets you create unlimited leave types, allowances per person, carry-over limits and public holidays imported per country with regions, and it does that well. What it does not know are the statutory mechanics of leave outside the UK: Italian ROL and ex-festività hour balances, French RTT and jours ouvrables counting, Spanish convenio extras and regional calendars are yours to model by hand as generic types. Bueggio HR ships those rules implemented and applies them automatically from your country at signup. If you employ people in Italy, France or Spain, that is the difference between configuring policies and switching something on.
5. An EU home for EU data
WhosOff runs on its own servers in ISO 27001 data centres in the UK, holds Cyber Essentials and is a G-Cloud supplier: a serious setup. Its data processing agreement is a set of clauses in the terms of service written for the UK GDPR, its security page states that beyond passwords "we do not encrypt any other data", and its privacy policy names no data protection officer. For an employer in the EU, the UK is a third country whose adequacy the European Commission decides and reviews. Bueggio HR is an EU company with data in Frankfurt and nowhere else, a published DPA with a named subprocessor list, tokens and backups encrypted at rest, and GDPR export and right-to-erasure tooling your admins run themselves. Fewer documents to keep on file, and no transfer mechanism to explain.
Where WhosOff is genuinely strong
An honest comparison cuts both ways. WhosOff has twenty years of production behind it and more than 2,500 customer companies, and it shows in the depth of the rules engine: minimum staffing levels per team, restricted days, notice periods and staff-to-staff clash restrictions that stop two key people being off together. It tracks overtime and TOIL with custom overtime types and conversion rates, produces a Bradford Factor report and payroll-ready exports, and its Staff Hub stores contracts, certificates with expiry alerts and policies with read-and-acknowledge receipts, none of which Bueggio HR does on purpose. It offers SAML single sign-on with six identity providers where we offer Google and Microsoft, a Zapier connector, native iOS and Android apps, custom branding on every account, and a free trial of up to eight weeks, twice ours. UK public-sector buyers get a Crown Commercial Service supplier. Users rate it 4.4 on Capterra from 25 reviews, praising the layout and support and marking features lower. If you are a UK business of ten or more that wants holidays, overtime and HR documents in one place, WhosOff is a legitimate pick.
Switching to the alternative takes an afternoon
- Export your people from WhosOff (every report exports to CSV or XLSX) and import them into Bueggio HR with a CSV, or just invite everyone by email.
- Set your leave types and allowances. Country defaults (including public holidays for 45+ countries and the statutory rules for Italy, France and Spain) are applied at signup; carry-over balances can be set per person, and department caps and date locks replace your staffing rules.
- Book from day one. Your team requests time off from their phones and managers approve in one click from email, Slack or Teams. The first month is free, no card required.
Want the wider market view first? Read our ranking of the best leave tracking apps.
Frequently asked questions
What is the best WhosOff alternative for a small team?
Bueggio HR: one plan at €1.30 per user per month with no minimum charge, everything included (SSO, API, webhooks, calendar sync, Slack and Teams approvals), an interface in English, Italian, French and Spanish, and statutory leave rules for Italy, France and Spain built in. WhosOff stays the better pick if you need overtime and TOIL tracking, a Bradford Factor report or an HR document hub.
How much does WhosOff cost?
A single tier billed monthly: a minimum of £17.50 a month covers up to 10 staff (€20.40 on the euro list), then each extra person adds £1.65 up to 20, £1.50 up to 30, £1.40 up to 40, £1.30 up to 50 and £1.25 up to 100, so 20 people cost £34.00 (€39.70) a month. There is no yearly discount, no setup fee and no minimum contract, and the trial runs up to eight weeks without a card. Bueggio HR has one everything-included plan at €1.30 per user per month (€1.105 billed yearly) with no minimum and a 1-month free trial without a card.
Is WhosOff GDPR compliant?
WhosOff describes itself as fully GDPR compliant: data is hosted on its own servers in UK data centres, processed in the UK and EU, and its terms include data processing clauses under the UK GDPR. For an EU employer that means a processor in a third country whose adequacy the European Commission decides and reviews. Bueggio HR is an EU company with data hosted in Frankfurt and nowhere else, a published DPA, tokens and backups encrypted at rest, and self-serve GDPR export and erasure built into the product.